helpcontent2/source/text/shared/guide/data_reports.xhp

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  38                 <helpdocument version="1.0">
  39 <meta>
  40 <topic id="textsharedguidedata_reportsxhp" indexer="include" status="PUBLISH">
  41 <title id="tit" xml-lang="en-US">Creating Reports </title>
  42 <filename>/text/shared/guide/data_reports.xhp</filename>
  43 </topic>
  44 </meta>
  45 <body>
  46 <bookmark xml-lang="en-US" branch="index" id="bm_id3729667"><bookmark_value>databases;creating reports</bookmark_value>
  47 <bookmark_value>reports;creating</bookmark_value>
  48 <bookmark_value>wizards;reports</bookmark_value>
  49 </bookmark>
  50 <paragraph role="heading" id="par_idN105A3" xml-lang="en-US" level="1" l10n="CHG"><variable id="data_reports"><link href="text/shared/guide/data_reports.xhp">Creating Reports</link>
  51 </variable></paragraph>
  52 <paragraph role="paragraph" id="par_idN105C1" xml-lang="en-US" l10n="CHG">A report is a Writer text document that can show your data in an organized order and formatting. In %PRODUCTNAME Base, you have a choice to create a report either manually using drag-and-drop in the Report Builder window, or semi-automatic by following a series of dialogs in the Report Wizard. </paragraph>
  53 <paragraph role="paragraph" id="par_id4094363" xml-lang="en-US" l10n="NEW">The following list gives you some information to decide which method to use for your data:</paragraph>
  54 <table id="tbl_id1888180">
  55 <tablerow>
  56 <tablecell colspan="" rowspan="">
  57 <paragraph role="tablehead" id="par_id8514358" xml-lang="en-US" l10n="NEW">Report Builder</paragraph>
  58 </tablecell>
  59 <tablecell colspan="" rowspan="">
  60 <paragraph role="tablehead" id="par_id9764091" xml-lang="en-US" l10n="NEW">Report Wizard</paragraph>
  61 </tablecell>
  62 </tablerow>
  63 <tablerow>
  64 <tablecell colspan="" rowspan="">
  65 <paragraph role="tablecontent" id="par_id1579638" xml-lang="en-US" l10n="NEW">Started by "Create Report in Design View" command.</paragraph>
  66 </tablecell>
  67 <tablecell colspan="" rowspan="">
  68 <paragraph role="tablecontent" id="par_id1886959" xml-lang="en-US" l10n="NEW">Started by "Use Wizard to Create Report" command.</paragraph>
  69 </tablecell>
  70 </tablerow>
  71 <tablerow>
  72 <tablecell colspan="" rowspan="">
  73 <paragraph role="tablecontent" id="par_id455030" xml-lang="en-US" l10n="NEW">Full flexibility to use report headers and footers, page headers and footers, multi-column reports.</paragraph>
  74 </tablecell>
  75 <tablecell colspan="" rowspan="">
  76 <paragraph role="tablecontent" id="par_id8409985" xml-lang="en-US" l10n="NEW">Uses a Writer template to generate a report document.</paragraph>
  77 </tablecell>
  78 </tablerow>
  79 <tablerow>
  80 <tablecell colspan="" rowspan="">
  81 <paragraph role="tablecontent" id="par_id5931272" xml-lang="en-US" l10n="NEW">Use drag-and-drop to position the record fields or other design elements like pictures or lines.</paragraph>
  82 </tablecell>
  83 <tablecell colspan="" rowspan="">
  84 <paragraph role="tablecontent" id="par_id9869075" xml-lang="en-US" l10n="NEW">Select from several given choices to arrange the data records.</paragraph>
  85 </tablecell>
  86 </tablerow>
  87 <tablerow>
  88 <tablecell colspan="" rowspan="">
  89 <paragraph role="tablecontent" id="par_id8611713" xml-lang="en-US" l10n="NEW">Generates a one-time snapshot of the data. To see an updated report, execute the same report again to create a Writer document with the updated data.</paragraph>
  90 </tablecell>
  91 <tablecell colspan="" rowspan="">
  92 <paragraph role="tablecontent" id="par_id2866908" xml-lang="en-US" l10n="NEW">You can choose to generate a one-time snapshot with fixed data, or a "live" report with links to the current data at the time when you open the Base file.</paragraph>
  93 </tablecell>
  94 </tablerow>
  95 <tablerow>
  96 <tablecell colspan="" rowspan="">
  97 <paragraph role="tablecontent" id="par_id4169743" xml-lang="en-US" l10n="NEW">Saves the report as a Writer text document. Stores the information how to create the report inside the Base file.</paragraph>
  98 </tablecell>
  99 <tablecell colspan="" rowspan="">
 100 <paragraph role="tablecontent" id="par_id408948" xml-lang="en-US" l10n="NEW">Saves the report and the information how to create the report inside the Base file.</paragraph>
 101 </tablecell>
 102 </tablerow>
 103 <tablerow>
 104 <tablecell colspan="" rowspan="">
 105 <paragraph role="tablecontent" id="par_id2891933" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to create a new report with the current data.</paragraph>
 106 </tablecell>
 107 <tablecell colspan="" rowspan="">
 108 <paragraph role="tablecontent" id="par_id6142765" xml-lang="en-US" l10n="NEW">Choose Open in the context menu or double-click the report name to either see again the static snapshot of the data from first creation time, or to create a new report with the current data. This depends on your choice on the last page of the wizard.</paragraph>
 109 </tablecell>
 110 </tablerow>
 111 <tablerow>
 112 <tablecell colspan="" rowspan="">
 113 <paragraph role="tablecontent" id="par_id1757560" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to open the Report Builder window, with the report's information loaded.</paragraph>
 114 </tablecell>
 115 <tablecell colspan="" rowspan="">
 116 <paragraph role="tablecontent" id="par_id4649189" xml-lang="en-US" l10n="NEW">Choose Edit in the context menu of a report name to edit the Writer template file that was used to create the report.</paragraph>
 117 </tablecell>
 118 </tablerow>
 119 </table>
 120 <paragraph role="heading" id="hd_id8414258" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report Manually In Design View</paragraph>
 121 <list type="ordered">
 122 <listitem>
 123 <paragraph role="paragraph" id="par_id3119602" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph>
 124 </listitem>
 125 <listitem>
 126 <paragraph role="paragraph" id="par_id4226508" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph>
 127 </listitem>
 128 <listitem>
 129 <paragraph role="paragraph" id="par_id5758842" xml-lang="en-US" l10n="NEW">Click <emph>Create Report in Design View</emph>.</paragraph>
 130 </listitem>
 131 <listitem>
 132 <paragraph role="paragraph" id="par_id4870754" xml-lang="en-US" l10n="NEW">Follow the instructions in the <link href="text/shared/explorer/database/rep_main.xhp">Report Builder</link> guide.</paragraph>
 133 </listitem>
 134 </list>
 135 <paragraph role="heading" id="par_idN105C4" xml-lang="en-US" level="2" l10n="NEW">Creating a New Report With the Report Wizard</paragraph>
 136 <list type="ordered">
 137 <listitem>
 138 <paragraph role="paragraph" id="par_idN105DC" xml-lang="en-US" l10n="NEW">Open the database file where you want to create the new report.</paragraph>
 139 </listitem>
 140 <listitem>
 141 <paragraph role="paragraph" id="par_idN105E0" xml-lang="en-US" l10n="NEW">In the left pane of the database window, click the <emph>Reports</emph> icon.</paragraph>
 142 </listitem>
 143 <listitem>
 144 <paragraph role="paragraph" id="par_idN105E8" xml-lang="en-US" l10n="NEW">Click <emph>Use Wizard to Create Report</emph>.</paragraph>
 145 </listitem>
 146 <listitem>
 147 <paragraph role="paragraph" id="par_id8032166" xml-lang="en-US" l10n="NEW">Follow the steps of the <link href="text/shared/autopi/01100000.xhp">Report Wizard</link> to create the report.</paragraph>
 148 </listitem>
 149 </list>
 150 <section id="relatedtopics">
 151 <embed href="text/shared/guide/data_report.xhp#data_report"/>
 152 <embed href="text/shared/explorer/database/main.xhp#base"/>
 153 <embed href="text/shared/guide/database_main.xhp#database_main"/>
 154 </section>
 155 </body>
 156 </helpdocument>