helpcontent2/source/text/scalc/guide/csv_files.xhp

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  35
  36 <meta>
  37 <topic id="textscalcguidecsv_filesxml" indexer="include">
  38 <title xml-lang="en-US" id="tit"> Importing and Exporting CSV Files </title>
  39 <filename>/text/scalc/guide/csv_files.xhp</filename>
  40 </topic>
  41 </meta>
  42 <body>
  43 <bookmark xml-lang="en-US" branch="index" id="bm_id892361"><bookmark_value>number series import</bookmark_value>
  44 <bookmark_value>data series import</bookmark_value>
  45 <bookmark_value>exporting; tables as text</bookmark_value>
  46 <bookmark_value>importing; tables as text</bookmark_value>
  47 <bookmark_value>delimited values and files</bookmark_value>
  48 <bookmark_value>comma separated files and values</bookmark_value>
  49 <bookmark_value>text file import and export</bookmark_value>
  50 <bookmark_value>csv files;importing and exporting</bookmark_value>
  51 <bookmark_value>tables; importing/exporting as text</bookmark_value>
  52 <bookmark_value>text documents; importing to spreadsheets</bookmark_value>
  53 <bookmark_value>opening;text csv files</bookmark_value>
  54 <bookmark_value>saving;as text csv</bookmark_value>
  55 </bookmark><comment>MW deleted "importing;text data bases" and copied 4 index entries from scalc/guide/csv_formula.xhp</comment><comment>mw added "saving;" and "opening;"</comment>
  56 <paragraph xml-lang="en-US" id="par_idN10862" role="heading" level="1" l10n="NEW"><variable id="csv_files"><link href="text/scalc/guide/csv_files.xhp">Opening and Saving Text CSV Files</link>
  57 </variable></paragraph>
  58 <paragraph xml-lang="en-US" id="par_idN10880" role="paragraph" l10n="NEW">Comma Separated Values (CSV) is a text file format that you can use to exchange data from a database or a spreadsheet between applications. Each line in a Text CSV file represents a record in the database, or a row in a spreadsheet. Each field in a database record or cell in a spreadsheet row is usually separated by a comma. However, you can use other characters to delimit a field, such as a tabulator character.</paragraph>
  59 <paragraph xml-lang="en-US" id="par_idN10886" role="paragraph" l10n="NEW">If the field or cell contains a comma, the field or cell <emph>must</emph> be enclosed by single quotes (') or double quotes (").</paragraph>
  60 <paragraph xml-lang="en-US" id="par_idN10890" role="heading" level="2" l10n="CHG">To Open a Text CSV File in Calc</paragraph>
  61 <list type="ordered">
  62 <listitem>
  63 <paragraph xml-lang="en-US" id="par_idN10897" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Open</item>.</paragraph>
  64 </listitem>
  65 <listitem>
  66 <paragraph xml-lang="en-US" id="par_idN1089F" role="listitem" l10n="NEW">Locate the CSV file that you want to open.</paragraph>
  67 <paragraph xml-lang="en-US" id="par_idN108A2" role="listitem" l10n="NEW">If the file has a *.csv extension, select the file.</paragraph>
  68 <paragraph xml-lang="en-US" id="par_idN108A5" role="listitem" l10n="NEW">If the CSV file has another extension, select the file, and then select "Text CSV" in the <item type="menuitem">File type</item> box</paragraph>
  69 </listitem>
  70 <listitem>
  71 <paragraph xml-lang="en-US" id="par_idN1082D" role="listitem" l10n="NEW">Click <item type="menuitem">Open</item>.</paragraph>
  72 <paragraph xml-lang="en-US" id="par_idN10834" role="listitem" l10n="NEW">The <item type="menuitem">Text Import</item> dialog opens.</paragraph>
  73 </listitem>
  74 <listitem>
  75 <paragraph xml-lang="en-US" id="par_idN108B1" role="listitem" l10n="NEW">Specify the options to divide the text in the file into columns.</paragraph>
  76 <paragraph xml-lang="en-US" id="par_idN108BB" role="listitem" l10n="NEW">You can preview the layout of the imported data at the bottom of the <item type="menuitem">Text Import</item> dialog. </paragraph>
  77 <paragraph xml-lang="en-US" id="par_id8444166" role="listitem" l10n="NEW">Right-click a column in the preview to set the format or to hide the column.</paragraph>
  78 <paragraph xml-lang="en-US" id="par_idN108E2" role="tip" l10n="CHG">Check the text delimiter box that matches the character used as text delimiter in the file. In case of an unlisted delimiter, type the character into the input box.</paragraph>
  79 </listitem>
  80 <listitem>
  81 <paragraph xml-lang="en-US" id="par_idN108C5" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph>
  82 </listitem>
  83 </list>
  84 <paragraph xml-lang="en-US" id="par_idN108FA" role="heading" level="2" l10n="NEW">To Save a Sheet as a Text CSV File</paragraph>
  85 <paragraph xml-lang="en-US" id="par_idN106FC" role="note" l10n="NEW">When you export a spreadsheet to CSV format, only the data on the current sheet is saved. All other information, including formulas and formatting, is lost.</paragraph>
  86 <list type="ordered">
  87 <listitem>
  88 <paragraph xml-lang="en-US" id="par_idN10901" role="listitem" l10n="NEW">Open the Calc sheet that you want to save as a Text CSV file.</paragraph>
  89 <paragraph xml-lang="en-US" id="par_idN107AF" role="note" l10n="NEW">Only the current sheet can be exported.</paragraph>
  90 </listitem>
  91 <listitem>
  92 <paragraph xml-lang="en-US" id="par_idN10905" role="listitem" l10n="NEW">Choose <item type="menuitem">File - Save as</item>.</paragraph>
  93 </listitem>
  94 <listitem>
  95 <paragraph xml-lang="en-US" id="par_idN10915" role="listitem" l10n="NEW">In the <item type="menuitem">File name</item> box, enter a name for the file.</paragraph>
  96 </listitem>
  97 <listitem>
  98 <paragraph xml-lang="en-US" id="par_idN1090D" role="listitem" l10n="NEW">In the <item type="menuitem">File type</item> box, select "Text CSV".</paragraph>
  99 </listitem>
 100 <listitem>
 101 <paragraph xml-lang="en-US" id="par_idN107DD" role="listitem" l10n="NEW">(Optional) Set the field options for the Text CSV file.</paragraph>
 102 <paragraph xml-lang="en-US" id="par_idN1091C" role="listitem" l10n="NEW">Select <item type="menuitem">Edit filter settings</item>.</paragraph>
 103 <paragraph xml-lang="en-US" id="par_idN107ED" role="listitem" l10n="NEW">In the <item type="menuitem">Export of text files</item> dialog, select the options that you want.</paragraph>
 104 <paragraph xml-lang="en-US" id="par_idN107F4" role="listitem" l10n="NEW">Click <item type="menuitem">OK</item>.</paragraph>
 105 </listitem>
 106 <listitem>
 107 <paragraph xml-lang="en-US" id="par_idN107FC" role="listitem" l10n="NEW">Click <item type="menuitem">Save</item>.</paragraph>
 108 </listitem>
 109 </list>
 110 <section id="relatedtopics">
 111 <embed href="text/scalc/guide/csv_formula.xhp#csv_formula"/>
 112 <embed href="text/shared/guide/data_im_export.xhp#data_im_export"/>
 113 <paragraph xml-lang="en-US" id="par_id3153487" role="paragraph" l10n="U" oldref="20"><link href="text/shared/optionen/01060100.xhp" name="Tools - Options - Spreadsheet - View">Tools - Options - %PRODUCTNAME Calc - View</link></paragraph>
 114 <paragraph xml-lang="en-US" id="par_id3153008" role="paragraph" l10n="U" oldref="21"><link href="text/shared/00/00000207.xhp" name="Export text files">Export text files</link></paragraph>
 115 <paragraph xml-lang="en-US" id="par_id3155595" role="paragraph" l10n="U" oldref="22"><link href="text/shared/00/00000208.xhp" name="Import text files">Import text files</link></paragraph>
 116 </section>
 117 </body>
 118 </helpdocument>